Recover costs, ensure security and reduce waste with Equitrac

Equitrac provides control over your organisation's printing - no matter its size. Save and recover costs, keep every single document confidential and prevent wasted paper and toner while offering improved printing facilities for users with Follow-You Printing.

Equitrac for business: Equitrac Office®

With Equitrac Office, organisations in any industry can deploy a single, intelligent solution that makes an immediate impact by lowering costs, increasing security and improving sustainability. Keep track of document-related activities on the network, automatically enforce rules, authenticate users, protect sensitive documents and reduce paper and toner wastage.

  • Universal serverless printing frees IT resources and allows users to just hit print from anywhere
  • Web-based system management offers simple, centralised administration
  • Enforce rules for colour output consistently and automatically
  • Enforce duplex printing
  • Redirect print jobs to more cost-effective devices
  • Accurate cost accounting and allocation
  • Authorise all users and establish permission-based access to systems and features
  • Create an audit trail with user authentication that tracks user, file name, time and device details  

Equitrac for education: Equitrac Express®

Designed to encounter the specific issues of educational institutions, Equitrac Express is a powerful and easy-to-use solution that takes back control over campus-wide printing and copying. Ensure convenience plus account for and recover costs without sacrificing security, while encouraging responsible printing that minimises waste.

  • Universal serverless printing frees IT resources and allows users to just hit print from anywhere
  • Set up page quotas for students and faculty
  • Charge varying rates for faculty or guests
  • Charge extra for any pages over a user’s quota
  • Charge more for colour
  • Redirect large jobs (such as 50 pages or more) to a high-volume multifunctional device (MFD) or an on-campus print shop
  • Eliminate unnecessary printing by allowing users to delete jobs sent in error
  • Automatically delete jobs that are abandoned in the print queue
  • Support campus-wide environmental sustainability efforts
  • Enforce monochrome and duplex printing

Added functionality with Print & Copy Control

For those looking for simple centralised administration and added flexibility, Print & Copy Control (PCC) is an ideal addition to Equitrac Office or Equitrac Express. PCC helps administrators in any size organisation control user access to MFDs, tracks device usage and costs in details, while offering greater user mobility and further waste reductions.

Ricoh is offering the latest version of Print & Copy Control (PCC4), which provides a host of features and benefits:

  • Simple to use, with single sign-on to 3rd party applications
  • Comprehensive tracking of all MFD functions, including prints, copies, faxes and scans by user, project or workgroup
  • Verifies and enforces users account balances before releasing print jobs
  • Remote and centralised installation and configuration
  • Built in Scan-to-Me functionality allows users to scan directly to their email account
  • Built in Follow-You printing offers users added functionality and document security while controlling costs

Follow-You Printing with Print & Copy Control

Equitrac features Follow-You Printing, which can help reduce waste while improving security. With Follow-You printing, print jobs are sent to a secure location and retrieved when a user authenticates at the output device. Abandoned and duplicate printouts are eliminated as jobs can be manually deleted by users, or automatically deleted if they are left in the print queue for too long.

For more information on Equitrac or any other Ricoh solution click here to contact us or download a brochure:
- Equitrac Express
- Equitrac Office
- Print & Copy Control



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